Privacy Policy
The Dance Collective Privacy Policy
At The Dance Collective, we are committed to protecting the privacy and personal information of our students, parents/carers, staff, and visitors. This Privacy Policy explains how we collect, use, store, and protect your personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Who We Are
The Dance Collective is a dance school providing dance and acro classes for children, young people, and adults.
If you have any questions about this Privacy Policy or how we handle your personal information, please contact us below:
Email: thedancecollective.tdc@outlook.com
Phone: 07474 986938
2. Information We Collect
We may collect the following information:
Student’s name and date of birth
Parent/carer names
Postal address
Email address
Telephone number(s)
Emergency contact details
Medical information, allergies, injuries, or additional needs relevant to participation
Attendance records
Payment and billing information
Photographs and videos (where consent has been given)
Competition and performance information
3. How We Use Your Information
We use your information to:
Register students for classes
Contact parents/carers or adult students regarding classes and events
Respond to enquiries
Ensure the health, safety, and wellbeing of students
Process payments and manage accounts
Organise performances, competitions, and events
Send important updates about the dance school
Promote The Dance Collective through photographs and videos where permission has been granted
Meet our legal and safeguarding responsibilities
4. Our Lawful Basis for Processing
We process personal information because it is necessary to:
Fulfil our contract with you by providing dance classes.
Meet our legal obligations.
Protect the vital interests of students in emergencies.
Pursue our legitimate interests in running and improving the dance school.
Use photographs or videos for marketing only where appropriate consent has been provided.
5. Photography and Video
Photographs and videos may be taken during classes, performances, competitions, and events.
Images and videos may be used for:
Social media
Our website
Promotional materials
Newsletters
Advertising
We will only use images where appropriate consent has been given. Consent can be withdrawn at any time by contacting us.
6. Sharing Your Information
We will never sell your personal information.
We may share information with:
Competition organisers
Performance venues
Emergency services if required
Insurance providers where necessary
Trusted service providers who help us operate the dance school (such as payment or booking systems)
Any third parties are required to keep your information secure and only use it for the agreed purpose.
7. Keeping Your Information Safe
We take appropriate security measures to protect personal information from loss, misuse, unauthorised access, or disclosure.
Information is stored securely using password-protected devices and secure online systems where applicable.
8. How Long We Keep Your Information
We only keep personal information for as long as necessary to:
Provide our services
Meet legal and financial requirements
Resolve disputes
Maintain appropriate safeguarding records
When information is no longer required, it will be securely deleted or destroyed.
9. Your Rights
Under UK data protection law, you have the right to:
Access your personal information
Request correction of inaccurate information
Request deletion of your information where appropriate
Restrict or object to certain processing
Withdraw consent where consent is the legal basis
Request a copy of the information you have provided
Requests should be made in writing/via email to The Dance Collective.
10. Cookies and Website
If our website uses cookies, these are used to improve your browsing experience and understand how visitors use our website.
You can manage cookie preferences through your internet browser.
11. Changes to This Policy
We may update this Privacy Policy from time to time. The latest version will always be available from The Dance Collective.